Human Resource Specialist

Human Resource Specialist


Angola, Indiana

 

Summary

The Human Resources Specialist position is an integral member of the Human Resources team. The Human Resources Specialist provides administrative support to the Office of Human Resources on all personnel matters and human resources functions as needed. Under the direction of the Director of Human Resources, this position will be responsible for the onboarding of student workers, adjunct professors, and all other part-time employees. In addition, assist the Director of Human Resources with performing a variety of human resources operations and system activities. The Human Resource Specialist primarily reports to the Director of Human Resources but may also take direction from the Assistant Vice President for Human Resources.

Essential Duties and Responsibilities

  • Oversight of student hires, adjunct professors, and part-time employee onboarding by conducting I9 verifications, new hire onboarding within ADP, and working with supervisors and Financial Aid to ensure proper department allocations.
  • Responsible for creating and maintaining personnel files in accordance with the University’s established records retention guidelines.
  • Enroll all CGPS adjunct professors in required training; ensuring completion or rescheduling as necessary.
  • Completes the IT New Hire request form for all CGPS adjunct professors.
  • Oversight of student, adjunct professors, and part-time employee terminations within the HRIS.
  • Assist the Director of Human Resources with employee inquiries, employee communications, and with special projects as needed.
  • Completes monthly audit of new hire information with ADP and submits completed audit to the Director of Human Resources.
  • Completes monthly benefit invoice reconciliation and submits discrepancies with carriers, makes appropriate updates within ADP.  Provides reconciled invoices to the Business Office on a monthly basis.
  • Completes employment verifications and unemployment requests for information
  • Assist with the creation, distribution and tracking of ADA, FMLA and Non-FMLA leave documentation/communication in accordance with federal and state regulations and University policy. Seek approval for FMLA/ADA requests form the Director of Human Resources and/or Assistance Vice President for HR.
  • Assist with ensuring SIT and SUI state tax IDs are accurately maintained within ADP
  • Assist with the preparation and scheduling of performance review forms.
  • Assist with the scheduling and administration of University training programs.
  • Other duties as assigned

Education and/or Experience

  • Bachelor's degree in Human Resources and/or equivalent experience.

    • One to three years’ experience in Human Resources
    • Experience with ADP Workforce Now preferred
    • General knowledge of laws and regulations relating to recruiting, hiring and benefit administration preferred.
    • Excellent communication skills – verbal and writing
    • Proficient in Microsoft Office

Salary

The salary is competitive and commensurate with experience and qualifications.

Outstanding Benefits:

Trine University offers a comprehensive benefit package designed to provide a variety of choices to best fit your needs and the needs of your family. Some benefits offered include:

  • Health - medical, dental, flex spending, HSA accounts
  • Life insurance - a variety of voluntary life options are available along with an employer paid employee life policy valued at 1 ½ times annual salary
  • Paid vacation and sick time
  • Retirement - after one year of full-time service you are eligible for an employer contribution of 5% and up to an additional 5% employer match

Are you ready to join Trine?

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Trine University is an equal opportunity employer.  Applicants are considered for employment without regard to race, color, religion, sex, age, disability, national origin, genetic information, citizenship status, military status, or any other basis prohibited by law, unless such basis constitutes a bona fide occupational qualification.  Trine will comply with its legal obligation to provide reasonable accommodations to qualified individuals with disabilities and for religious beliefs.