Accounts Payable

Accounts Payable


Angola, Indiana

 

Summary

Responsible for the accounts payable process, including vendor setup and management, invoice entry for payments, and enforcing university purchasing policies.

Essential Duties and Responsibilities

  • Receive, code, verify, and enter invoices.
  • Obtain department approvals for all invoices, reimbursements, and correspond with vendors as needed.
  • Process payment batches weekly, including check runs, file uploads to  3rd party, and student refunds.
  • Responsible for maintaining vendor files, accurate W9 and W-8 forms, and setting up vendors in Jenzabar and Paymerang.
  • Maintain spreadsheets for complex invoices, including utilities, ensuring accurate expense distribution and posting to the GL.
  • Perform unclaimed funds reporting and issue o/s check letters
  • Reconcile monthly statements and enter expenses for fleet fuel expenses and rental payments
  • Purchase Card Administrator (opens/closes accounts, adjusts limits), processes purchase card transactions for all departments; processes PNC Visa payments and files appropriate receipts; orders new cards/cancels cards as needed; monitors fraud and reconcile pcard payable account.
  • Monitor advanced checks and reconcile money returned with receipts
  • Work with the athletic dept to process game officials' payments.
  • Maintain postage due and business reply accounts with the Postmaster
  • Record monthly allocation of postage, envelopes, and letterhead
  • Process Purchase Requisitions and maintain appropriate approval tracks in Jenzabar for POs.
  • Provide supporting documentation for audits
  • Create year-end 1099 reports/forms and vendor mailings, assist the Controller with responses to IRS correspondence.
  • Process employee reimbursement forms
  • Other duties as assigned

Education and/or Experience

  • Associate’s Degree and three years of of related experience

Salary

The salary is competitive and commensurate with experience and qualifications.

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Trine University is an equal opportunity employer.  Applicants are considered for employment without regard to race, color, religion, sex, age, disability, national origin, genetic information, citizenship status, military status, or any other basis prohibited by law, unless such basis constitutes a bona fide occupational qualification.  Trine will comply with its legal obligation to provide reasonable accommodations to qualified individuals with disabilities and for religious beliefs.