Administrative Assistant

Administrative Assistant

Ft. Wayne, Indiana



Provide administrative support to the MPAS programs in the College of Health Professions. Excellent communication skills are vital along with appropriate customer service skills and professional conduct in dealing with individuals. Ability to consistently follow detailed oral and written instructions and meet deadlines.

 Essential Duties and Responsibilities

  • Greet visitors, answer phone, and sort/deliver mail
  • Prepare letters, reports, memoranda
  • Maintain program files and records
  • Copy, collate, and distribute materials
  • Schedule meeting rooms
  • Prepares adjunct and faculty overload contracts
  • Coordinate functions with CASPA applications and build interviews
  • Attend program specific meetings and take and publish minutes
  • Assist with accreditation requirements
  • Become proficient with vendor software (Castle Branch, Exxact, CASPA, etc)
  • Insure clinical sites receive student and faculty documents when needed
  • Assists with information sessions and student orientation
  • Schedule classrooms
  • Create electronic student files for registration
  • Visa Intellilink reconciliation and budget
  • Complete PA purchase orders, check requests, travel expenses, etc.
  • Other duties as assigned

 Education and/or Experience

  • Minimum of two (2) years of administrative support with a record of excellence. Experience in an educational environment is preferred but not necessary
  • Experience with a variety of office software, such as email, scheduling, word processing and spreadsheet programs
  • Proficiency with office equipment (copiers, scanners, etc), and ability to troubleshoot related problems
  • Associates Degree required

 Outstanding Benefits

Trine University offers a comprehensive benefit package designed to provide a variety of choices to best fit your needs and the needs of your family. Benefits offered include:

  • Health – medical, dental, vision, prescription drugs, flex spending or HSA accounts
  • Retirement – after one year of full-time service you are eligible for employer contribution of 5% and up to an additional 5% employer match
  • Life Insurance – a variety of voluntary life options are available along with employee life insurance (1½ times annual salary)
  • Financial Insurance – employer paid Long Term Disability and voluntary Short-Term Disability, Accident, Hospital Indemnity, and Critical Illness options are available
  • Education – after 6 months of full-time service education benefits are available for employee, spouse, and dependent children
  • Vacation and Sick Pay – in accordance with Trine's policy


The salary is competitive and commensurate with experience and qualifications.

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Trine University is an equal opportunity employer.  Applicants are considered for employment without regard to race, color, religion, sex, age, disability, national origin, genetic information, citizenship status, military status, or any other basis prohibited by law, unless such basis constitutes a bona fide occupational qualification.  Trine will comply with its legal obligation to provide reasonable accommodations to qualified individuals with disabilities and for religious beliefs.