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Administrative Assistant

Administrative Assistant 

Full-time
Ft. Wayne, Indiana

 

Summary

Administrative Assistant to the Director of Physician Assistant Clinical Education and the Rinker Ross School of Health Sciences Dean. This position of Administrative Assistant requires an individual who can be personable and provide academic and professional support within the program, school, university, and community.  He/she must be committed to the centrality of a Trine University education and possess the ability to support faculty and staff in achieving excellence in teaching, scholarship, outreach, and engagement. 

 Essential Duties and Responsibilities

  • Support the MPAS Clinical Coordinator/Team and the RRSHS Dean
  • Assist in the research, creation and distribution of reports, syllabi, and other program documentation with a high level of accuracy
  • Support the implementation and management of an online clinical education database
  • Create and maintain effective electronic and hard copy filing systems
  • Purchase program supplies and equipment as directed
  • Assist with student admissions and orientation processes
  • Interact with faculty and clinical preceptors in a personable and professional manner
  • Promote Trine’s school programs to potential students and the community
  • Attend faculty meetings and participate in faculty committees as assigned
  • Assist in the comprehensive and the ongoing accreditation processes related to the clinical education components of the MPAS program with a high level of accuracy
  • Additional duties and assignments as prescribed by the RRSHS Dean and MPAS Clinical Coordinator

 Education and/or Experience

  • Minimum of two (2) years of administrative support with a record of excellence. Experience in an educational environment is preferred but not necessary
  • Experience with a variety of office software, such as email, scheduling, word processing and spreadsheet programs
  • Proficiency with office equipment (copiers, scanners, etc), and ability to troubleshoot related problems

Personal Skills/ Traits

  • A Team player
  • Excellent communication skills
  • Willingness to go the extra mile to complete assignments well and on-time
  • Flexible, punctual, creative, and energetic
  • Superior organizational skills and ability to multi-task
  • Willingness to be the go-to person in the office
  • Willingness to ask for help when needed
  • Ability to prioritize tasks, while remaining calm and professional
  • Ability to track and maintain large volumes of data
  • Commitment to the program’s confidentiality
  • Orientation to detail
  • Motivation to help create the best PA program anywhere

 Outstanding Benefits

Trine University offers a comprehensive benefit package designed to provide a variety of choices to best fit your needs and the needs of your family. Benefits offered include:

  • Health – medical, dental, vision, prescription drugs, flex spending or HSA accounts
  • Retirement – after one year of full-time service you are eligible for employer contribution of 5% and up to an additional 5% employer match
  • Life Insurance – a variety of voluntary life options are available along with employee life insurance (1½ times annual salary)
  • Education – after 6 months of full-time service education benefits are available for employee, spouse, and dependent children
  • Vacation and Sick Pay – in accordance with Trine's policy

 

Salary

The salary is competitive and commensurate with experience and qualifications.

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Trine University is an equal opportunity employer.  Applicants are considered for employment without regard to race, color, religion, sex, age, disability, national origin, genetic information, citizenship status, military status, or any other basis prohibited by law, unless such basis constitutes a bona fide occupational qualification.  Trine will comply with its legal obligation to provide reasonable accommodations to qualified individuals with disabilities and for religious beliefs.